From Paper Chaos to One Source of Truth
How ScolPlus streamlines school operations—from staff workflows to parent engagement
Many schools juggle separate tools for admissions, grading, fees, and parent communication. Data lives in spreadsheets and WhatsApp chats. Things slip. ScolPlus brings everything together—academics, finance, and communication—in one secure, cloud system.
What ScolPlus centralizes
- Admissions & enrollment: Applications, intakes, class placement, and student profiles—no duplicate data.
- Academics: Attendance, timetables, gradebook, report cards, transcripts, discipline records.
- Finance: Fees billing, invoices & receipts, payment plans, arrears management, and M-Pesa/bank reconciliation.
- Learning resources: Exam results, past papers, video lessons, and e-books.
- Community: Announcements, forums, and parent–teacher messaging.
Portals for everyone
- Staff portal: Gradebook, assessments, class management, analytics.
- Parent portal: Results, fees, statements, and messages—no more queueing for paper reports.
- Student portal: Timetables, assignments, and a digital library for revision.
How each role benefits
- Principals & administrators: See attendance risk, fee collection trends, and cohort performance in one dashboard.
- Bursars: Automated invoices, reconciliations, aging reports, and fewer cash handling errors.
- Teachers: Less admin, more teaching—attendance and grading flow straight to report cards.
- Parents & guardians: Clear, timely updates on results, fees, and school announcements.
Built to fit local realities
- Cloud first for scale and reliability; USSD/SMS for low-data environments.
- Local fit: Term structures, grading scales, and compliance reports tailored for the region.
- Wallet integration: Fees invoicing and payments reconcile automatically with the Royal Student Wallet.
Data protection & security
- RBAC (role-based access), strong authentication, encrypted data, and audit logs.
- Regular backups and privacy controls aligned with national regulations.
Implementation in weeks, not months
- Discovery: Map current processes and migrate core data.
- Configuration: Set up classes, terms, grading scales, fees, and roles.
- Training & go-live: Role-based sessions plus a comms kit for parents.
- Aftercare: Help desk, knowledge base, and optional SLA support.
ScolPlus brings academics, finance, and communication together in one secure system—finally giving schools a single source of truth.
What success looks like
- Faster term start: Admissions and class placement done on time.
- Fewer errors: Automated workflows reduce manual entry and duplicates.
- Happier parents: Transparent results, fees, and communication—without queues.
- Better decisions: Real-time dashboards replace monthly spreadsheet chasing.
